Privacy Policy

Build Basilan is a community initiative founded by Jaymar Maruji. It helps qualified NGOs, youth organizations, nonprofit initiatives, and community groups in Basilan establish a professional digital presence.

This policy applies to personal information received through:

• The Build Basilan website
• The Build Basilan Google application form
• Email communications
• Project meetings and consultations
• Content, documents, images, and files submitted for a website project

By submitting information to Build Basilan, you acknowledge the data practices explained in this policy.

Build Basilan collects information needed to evaluate applications, communicate with applicants, plan selected projects, and develop websites.

Organization information

• Organization name and organization type
• Mission, vision, programs, activities, and beneficiaries
• Office address or service location
• Official email address, telephone number, and social media pages
• Registration or organizational status when provided
• Existing website, domain, or digital platform information

Representative information

• Name of the organization representative
• Position or role in the organization
• Email address and telephone number
• Preferred communication method
• Information included in messages and project discussions

Project information

• Reasons for requesting a website
• Requested pages, functions, and website goals
• Target audience and community needs
• Logos, photos, videos, documents, testimonials, and written content
• Feedback, approvals, revisions, and project decisions
• Domain, hosting, website access, and maintenance information

Applicants should avoid submitting passwords, banking information, government identification numbers, medical records, or other sensitive information unless Build Basilan specifically requests the information for a clear and lawful purpose.

Information submitted to Build Basilan is used for the following purposes:

• Receiving and reviewing organization applications
• Confirming eligibility and project readiness
• Comparing applications using the published selection criteria
• Contacting applicants about questions, results, and next steps
• Planning the structure, content, design, and features of a selected website
• Preparing project agreements and documenting approvals
• Developing, testing, reviewing, and launching the website
• Providing website training and project support
• Maintaining accurate internal project records
• Responding to questions, concerns, and privacy requests
• Protecting Build Basilan, applicants, and partner organizations from misuse or security threats
• Complying with applicable legal and regulatory obligations

Build Basilan does not use application information for unrelated commercial advertising. Personal information is not sold or rented.

Build Basilan currently uses Google Forms to receive project applications. Information entered in the application form is transmitted to and stored through Google services.

Google operates independently and processes information according to its own terms, security practices, and privacy policy. Applicants should review Google's privacy information before submitting the form.

Build Basilan might also use email, cloud storage, hosting, domain, analytics, and website deployment services. These providers process only the information required to deliver their service.

Build Basilan limits disclosure of personal information. Information is shared only when needed for a legitimate project purpose.

Information might be shared with:

• Authorized Build Basilan volunteers or project collaborators
• Technology providers used for forms, email, hosting, storage, domains, and deployment
• The applicant's authorized organization representatives
• Professional advisers or authorities when required by law
• A successor responsible for Build Basilan, subject to equivalent privacy responsibilities

Volunteers and collaborators should receive access only to information needed for their assigned role. They should not reuse applicant data for personal, promotional, or unrelated purposes.

Personal information is kept only for as long as needed to complete the purpose for which it was collected.

Unsuccessful applications

Application records from organizations that are not selected are normally retained for up to six (6) months. This period supports application review, applicant questions, future eligibility checks, and process improvement. Records are then deleted or anonymized unless a longer period is required by law or approved by the applicant.

Selected organizations

Project records for selected organizations are retained throughout planning, development, launch, training, and agreed support. Essential agreements, approvals, ownership records, and project documentation might be retained after launch for accountability and dispute prevention.

Public website content

Content approved for publication might remain publicly available while the partner website remains active. Organizations should confirm that they have permission to submit and publish names, photographs, testimonials, logos, and other materials.

Build Basilan applies reasonable organizational and technical safeguards suited to the size and nature of the initiative.

• Restricted access to application responses and project files
• Password-protected accounts and devices
• Two-step verification where supported
• Controlled sharing permissions
• Secure website connections through HTTPS
• Regular review of account and file access
• Removal of access when a collaborator leaves a project
• Data minimization and deletion of records no longer needed

No online storage or transmission method provides absolute security. Build Basilan will assess suspected incidents and take appropriate steps to limit harm, protect affected information, and provide required notifications.

Subject to applicable Philippine data privacy law, people whose personal information is processed by Build Basilan have rights concerning their information.

• The right to be informed about data collection and processing
• The right to request access to personal information
• The right to object to certain processing activities
• The right to correct inaccurate or incomplete information
• The right to request erasure or blocking when legally appropriate
• The right to receive eligible information in a portable format
• The right to file a complaint with the National Privacy Commission
• The right to seek compensation when legally entitled

To submit a request, contact Build Basilan through the email address listed below. Include your name, organization, request, and enough information to verify your connection to the submitted data.

Build Basilan might request additional verification before releasing, changing, or deleting information. This step protects applicants from unauthorized requests.

The main Build Basilan website does not intentionally use advertising cookies or sell browsing activity for targeted advertising.

The hosting provider and other technical services might process limited technical information needed for security, reliability, and website delivery. This information might include:

• Internet Protocol address
• Browser and device type
• Operating system
• Pages visited
• Date and time of requests
• Referring website
• Errors and performance information

If Build Basilan introduces analytics, embedded media, optional cookies, or new tracking technologies, this policy and any consent controls will be updated before use.

Build Basilan might update this Privacy Policy when the website, application process, technology providers, legal requirements, or project practices change.

The current version will remain available on this page. The date at the top of the policy will show when the latest revision took effect.

Material changes affecting existing application or project information will be communicated through an appropriate channel when required.

Contact Build Basilan for questions, corrections, access requests, deletion requests, objections, or privacy concerns.

Please use the subject line “Build Basilan Privacy Request” so the message is identified and reviewed correctly.